All early childhood services must meet their responsibilities under
the Privacy Act 2020, which include providing a Privacy statement on
enrolment agreements which meets the requirements of that Act (see
Principle 3 - Collection of information from subject). Additionally,
all Privacy statements must include the exact wording below:
Personal information about your child collected on this enrolment
form is shared with the Ministry of Education who store it
securely and treat it in accordance with the Privacy Act 2020.
Information is disclosed to the Ministry:
- for funding allocation purposes
- for monitoring purposes
- to allow the assignment of a National Student Number* to
your child, and
- to allow the Minister or Secretary of Education to exercise
any of their other powers or responsibilities under the
Education and Training Act 2020, and as permitted by Privacy
Principles 10 and 11.
Completed forms may also be viewed by Ministry officials on
request for the purposes of monitoring and licensing.
* A National Student Number is a unique identifier for your child
within the education system. You can find more information about
National Student Numbers and what they are used for at National
Student Number (NSN) » NZQA
Early childhood services can find out more information about NSN
assignment – including acceptable identity verification documents –
at: National Student Numbers (NSN) – Education in New Zealand
The Ministry recommends keeping a record of identity verification
documents that have been sighted, but not retaining copies of
identity verification documents, which if received, should be
securely destroyed once verified.